Privacy Notice ‐ Candidate & Clients

Who we are

We are Futureproof Recruitment Ltd.

Registered Business Address: 213 Pensby Road, Heswall, Wirral, Merseyside, CH61 6UE.

Company Number: 10071883. VAT number - 249 5636 68. We are a Data Controller.

If you have any questions or concerns please contact us by email at - or by ringing directly - 020 3488 1509 and we’d be more than happy to help.

What we do

As a recruitment business we collect and store personal data for the following types of people, to allow us to conduct our business:-

  1. Prospective and placed candidates for permanent roles
  2. Prospective and live client contacts
  3. Supplier contacts to support our services
  4. Employees, consultants

At Futureproof Recruitment Ltd, protecting your privacy is very important to us. Our goal is to treat the personal information that we hold with the utmost respect, and in accordance with this Privacy Notice.

This Privacy Notice explains how personal information about you may be collected, used, or disclosed as a consequence of the interactions that we have had with you.

Personal Information

The information that you have shared either by phone, email or otherwise may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

Source of Personal Information

We collect all candidate personal information directly from you. Regarding client personal information, we will record information relevant to the provision of recruitment services to your company and this information will be retained by us for the following purposes:

  • Matching your company's requirements with candidates/consultants on our database;
  • Forwarding details of candidates/ consultants we think may be of interest to your company
  • Necessary processing during a contract assignment

Why do we ask for your Personal Information

As a recruitment business we introduce candidates to clients for permanent employment. We therefore collect personal information to introduce our candidates to our clients for this purpose. We also support individuals throughout their career and support businesses’ with their resourcing needs and strategies.

When do we share your Personal Information

Futureproof Recruitment Ltd will contact you directly by phone, email or otherwise if a career opportunity becomes available that we believe you would be interested in. We will ask you for your written consent allowing us to forward your personal information onto the Client and we will keep this consent on file within our CRM - Bullhorn.

Is your Personal Information transferred outside the UK or the EEA

We’re based in the UK, but sometimes your personal information may be transferred outside the European Economic Area if we are representing you for an international career opportunity. We will contact you for your written consent and we will keep this consent on file within our CRM - Bullhorn.

What are the legal grounds for Futureproof Recruitment Ltd processing your Personal Information

Legitimate Interest

Our legal basis for the processing of personal data is:- legitimate business interests. As a recruitment business we receive and hold information about you to carry out our core business activity - Candidates, helping you to find your next career move / Clients, helping you find your next employee.


In some circumstances we rely on consent for particular uses of your data and you will be asked for your express consent. Eg. When consent may be the lawful basis for processing, when we ask for your permission to introduce you to a client. We will keep your written consent on our CRM - Bullhorn

Right to withdraw your consent

Where we have obtained your consent to process your personal information, you can withdraw consent at any time and we will cease to carry out the particular activity that you previously consented to. Unless we consider that there is an alternative reason to justify our continued processing of your data for this purpose, in which case we will inform you of this condition. Please find our contact details above.

How long will we keep your Personal Information

We will delete your personal information from our systems if we have not had any meaningful contact with you for two years (or for such longer period as we believe in good faith that the law or relevant regulators require us to preserve your data). After this period it is likely that the information we hold will no longer be relevant for the purposes for which it was collected.

What should you do if your Personal Information changes

Please contact us as soon as possible so that we can update our records, our contact details are above.

Where is your Personal Information held

Personal information is held on our CRM - Bullhorn. Bullhorn is the data processor for Futureproof Recruitment Ltd who are the data controller. Bullhorn Intl comply with GDPR where data controllers are using a third-party to store personal data.

Requesting access to the Personal Information that we hold

Under data protection laws you have the right to request access to your personal information that we hold. To make a request for your personal information please contact us - contact details above. We will provide this information in writing within one month of the receipt of your request.

Right to Object

You have the right to object to us processing your personal information and we will act on your objection by ceasing the activity in question. Please contact us - contact details above.

Right to Data Portability

Under GDPR you have the right to transfer your personal information between data controllers. This applies only to personal information that you have provided to us. We will provide this information to you within one month of receiving your request, in a structured, commonly used and machine readable format. Please contact us - contact details above.

Right to Erasure

You have the right to request erasure regarding all your personal information held by us at any time. Please contact us and we will ensure that your records are deleted within one month of receiving your request. Please find our contact details above.

Right to Restrict Processing

You have the right to restrict the processing of your personal information. This means that we can only continue to store your data and we will not be able to carry out any further processing activities. Please find our contact details above.

Your right to lodge a complaint

We take your privacy concerns seriously. If you have a concern regarding how Futureproof Recruitment Ltd handles your personal information please contact us by email at - or call us directly - 020 3488 1509 and we’d be more than happy to help.

We will carefully investigate and review all complaints and take appropriate action in accordance with data protection laws. We will keep you informed of the progress of our investigation and the outcome.

If you are not satisfied with the outcome, you may wish to contact the Information Commissioner’s Office at

Sensitive Personal Information

Sensitive personal information will only be collected directly from you and processed in the context of providing recruitment services. Should you provide any of the below information it will be stored on our CRM - Bullhorn, within encrypted files.

Sensitive data

  • Racial or ethnic origin
  • Religious beliefs
  • Physical or mental health
  • Political opinions
  • Trade union membership
  • Sexual life
  • Criminal offences

Security measures

We have technical and organizational security measures in place to ensure the security of your personal information.

Changes to this Privacy Notice

We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices.